HR & payroll outsourcing

Boost your employer brand

Outsourcing HR and payroll services can be extremely beneficial for foreign companies that are not familiar with Polish law. To stay ahead of the competition, a company must operate efficiently and respond quickly to changes. It is worth freeing up space, time, and energy to focus on building a business strategy, rather than constantly studying changing labour laws. Employees lie at the heart of every company, and timely payment of salaries and advice in case of any HR and payroll doubts will strengthen your image as a stable employer. At VGD, we prioritise people, which is why we take the protection of personal data and privacy very seriously.

Why choose outsourcing?

Are you looking for a way to reduce costs for your company’s internal HR and payroll team? Look no further than VGD. Our team of experienced specialists can provide high-quality services that are regularly consulted with the best law firms in Warsaw. With our outsourcing services, you can be confident that your wages will be calculated correctly and on time. Our many years of experience in HR and payroll outsourcing are confirmed by satisfied, long-term clients. Don’t waste money on high internal costs when you can rely on VGD’s cost-effective solutions.

We can collaborate with your HR department and provide tax advice exclusively for labour law and payroll calculation. We use an online platform for exchanging documents. While we emphasize automation and process acceleration, we don’t solely rely on computers. We verify the accuracy of calculations using our proprietary Excel files. At VGD, our primary focus is on quality, and we strive to reduce the likelihood of errors in calculations. This also helps in minimizing costs as you don’t have to pay for any corrections.

HR services:

  • preparing employment contracts and documents related to the end of employment
  • employee recruitment
  • assistance in organizing occupational health and safety training
  • employee documentation management (personal files)

Payroll services:

  • complete payroll processing, including taxes and social security and health insurance contributions – all per the client’s requirements
  • sending salary slips in “discrete” envelopes – we make sure that each one is hand-delivered
  • preparing payments and transfers (to banks) regarding taxes, social and health insurance
  • wage breakdown for bookkeeping
  • transfers of net salaries to employee accounts
  • consultations in the fields of labour law, social security, health and pensions
  • contact with tax authorities, Social Insurance Institution (ZUS), National Labour Inspectorate (PIP) etc.
  • reports for the management
  • absolute confidentiality and high-security standards in storing personal data

Other services:

Signatory of the Diversity Charter

We respect the diversity among employees. We want our voice to be heard and thus spread awareness of changes that should be introduced in companies. We do not judge people by their: gender, age, disability, sexual orientation and other premises that may risk discriminatory behavior.


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Silver Winner BBC Award 2020 & 2021

Two times in a row we have been named ‘Silver Winner’ at the Belgian Business Chamber Award 2020 and 2021 - an annual competition organized by the Belgian Business Chamber. We were appreciated for: sustainable development, corporate social responsibility and support for Belgian business in Poland.